MS Word Short Cut Keys

Sr.

Short Cut Key

Word Command

Description

1

Ctrl + Shift + A

All Caps

Makes the selection all capitals (toggle)

2

Alt + Ctrl + 1

ApplyHeading1

Applies Heading 1 style to the selected text

3

Alt + Ctrl + 2

ApplyHeading2

Applies Heading 2 style to the selected text

4

Alt + Ctrl + 3

ApplyHeading3

Applies Heading 3 style to the selected text

5

Ctrl + Shift + L

Apply List Bullet

Applies List Bullet style to the selected text

6

Alt + F10

App Maximize

Enlarges the application window to full size

7

Alt + F5

Apply Restore

Restores the application window to normal size

8

Ctrl+B

Bold

Makes the selection bold (toggle)

9

Ctrl + PgDn

Browse Next

Jump to the next browse object

10

Ctrl + PgUp

Browse Prev

Jump to the previous browse object

11

Alt + Ctrl + Home

Browse Sel

Select the next/prev browse object

12

Esc

Cancel

Terminates an action

13

Ctrl+E

Center Para

Centers the paragraph between the indents

14

Shift+F3

Change Case

Changes the case of the letters in the selection

15

Left arrow

Char Left

Moves the insertion point to the left one character

16

Shift + Left arrow

Char Left Extend

Extends the selection to the left one character

17

Rt arrow

Char Right

Moves the insertion point to the right one character

18

Shift + Rt arrow

Char Right Extend

Extends the selection to the right one character

19

Alt + Shift + C

Close Pane

Closes the active window pane¬  (if you are in Normal View and have, for example, the Footnote pane open)

20

Alt+Drag¬  (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!)

Column Select

Selects a columnar block of text

21

Ctrl +Shift+C

Copy Format

Copies the formatting of the selection

22

Shift + F2

Copy Text

Makes a copy of the selection without using the clipboard (press Return to paste)

23

Alt + F3

Create AutoText

Adds an AutoText entry to the active template

24

Ctrl+ Backspace

Delete Back Word

Deletes the previous word without putting it on the Clipboard

25

Ctrl + Del

Delete Word

Deletes the next word without putting it on the Clipboard

26

Ctrl+W, Ctrl+F4

Doc Close

Prompts to save the document and then closes the active window. (But doesn't intercept the menu command)

27

Ctrl + F10

Doc Maximize

Enlarges the active window to full size

28

Ctrl + F7

Doc Move

Changes the position of the active window

29

Ctrl + F5

Doc Restore

Restores the window to normal size

30

Ctrl + F8

Doc Size

Changes the size of the active window

31

Alt + Ctrl + S

Doc Split

Splits the active window horizontally and then adjusts the split

32

Alt + Shift + F9

Do Field Click

Executes the action associated with macro button fields

33

Ctrl + Shift + D

Double Underline

Double underlines the selection (toggle)

34

Alt R, G

Draw Group

Groups the selected drawing objects

35

Alt R, I

Draw Snap To Grid

Sets up a grid for aligning drawing objects

36

Alt R, U

Draw Ungroup

Ungroups the selected group of drawing objects

37

Ctrl+Shift+F5 (Or: Alt I, K)

Edit Bookmark

Brings up the bookmark dialog

38

Del

Edit Clear

Performs a forward delete or removes the selection without putting it on the Clipboard

39

Ctrl+C

Edit Copy

Copies the selection and puts it on the Clipboard

40

Ctrl+X

Edit Cut

Cuts the selection and puts it on the Clipboard

41

Ctrl+F

Edit Find

Finds the specified text or the specified formatting

42

F5, Ctrl+G

Edit Go To

Jumps to a specified place in the active document

43

Alt E, K

Edit Links

Allows links to be viewed, updated, opened, or removed

44

Ctrl+V

Edit Paste

Inserts the Clipboard contents at the insertion point

45

Alt E, S

Edit Paste Special

Inserts the Clipboard contents as a linked object, embedded object, or other format

46

Alt + Shift + Backspc

Edit Redo

Redoes the last action that was undone

47

F4

Edit Redo Or Repeat

Repeats the last command, or redoes the last action that was undone (unfortunately, doesn't work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Word's most useful shortcuts, if not the most useful)

48

Ctrl+H

Edit Replace

Finds the specified text or the specified formatting and replaces it

49

Ctrl+A

Edit Select All

Selects the entire document

50

Ctrl+Z

Edit Undo

Reverses the last action

51

Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)

End Of Column

Moves to the last cell in the current table column

52

Ctrl+Shift+End

End Of Doc Extend

Extends the selection to the end of the last line of the document

53

Ctrl+End

End Of Document

Moves the insertion point to the end of the last line of the document

54

End

End Of Line

Moves the insertion point to the end of the current line

55

Shift+End

End Of Line Extend

Extends the selection to the end of the current line

56

Alt+End

End Of Row

Moves to the last cell in the current row

57

Alt + Ctrl + PgDn

End Of Window

Moves the insertion point to the end of the last visible line on the screen

58

Shift + Alt + Ctrl + PgDn

End Of Window Extend

Extends the selection to the end of the last visible line on the screen

59

F8 (press Esc to turn off)

Extend Selection

Turns on extend selection mode and then expands the selection with the direction keys

60

Alt + F4 (<9>)

File Close Or Exit

Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But there's a simple solution - assign Alt+F4 to File Exit instead.

61

Alt + F4 (Word 97)

File Exit

Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An Auto Exit macro is usually a better way of intercepting this).

62

NOT Ctrl+N!!

File New

Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to File New but it isn't, it's assigned to File New Default You can fix this in Word 2000 by assigning Ctrl+N to the FileN ew Dialog command. In Word 97 the only way to fix it is to create a macro called File New (to do this, press Alt + F8, type "File New" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work).

63

Ctrl+N

File New Default

Creates a new document based on the Normal template.

64

Ctrl+O

File Open

Opens an existing document or template

65

Alt F, U

File Page Setup

Changes the page setup of the selected sections

66

Ctrl + P

File Print

Prints the active document (brings up the dialog)

67

Ctrl+F2

File Print Preview

Displays full pages as they will be printed

68

Alt F, I

File Properties

Shows the properties of the active document

69

Ctrl+S

File Save

File Save

70

Alt F, A (or F12)

File Save As

Saves a copy of the document in a separate file (brings up the dialog)

71

Ctrl+Shift+F

Font

Activates the Fonts list box on the formatting toolbar

72

Ctrl+Shift+P

Font Size Select

Activates the Font Size drop-down on the formatting toolbar

73

Alt + Ctrl + K

Format AutoFormat

Automatically formats a document (or sometimes, automatically screws it up)

74

Alt O, B

Format Borders And Shading

Changes the borders and shading of the selected paragraphs, table cells, and pictures

75

Alt O, E

Format Change Case

Changes the case of the letters in the selection

76

Alt O, C

Format Columns

Changes the column format of the selected sections (brings up the dialog)

77

Alt O, D

Format Drop Cap

Formats the first character of current paragraph as a dropped capital (must select it first)

78

Ctrl+D

Format Font

Brings up the Format + Font dialog

79

Alt + Shift + R

Format Header Footer Link

Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar)

80

Alt O, P

Format Paragraph

Brings up the Format Paragraph dialog

81

Alt O, S

Format Style

Applies, creates, or modifies styles

82

Alt O, T

Format Tabs

Brings up the Format Tabs dialog

83

Shift + F5

Go Back

Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it)

84

Ctrl + >

Grow Font

Increases the font size of the selection

85

Ctrl + ]

Grow Font One Point

Increases the font size of the selection by one point

86

Ctrl + T (or drag the ruler)

Hanging Indent

Increases the hanging indent

87

F1

Help

Microsoft Word Help

88

Shift + F1

Help Tool

Lets you get help on a command or screen region or examine text properties

89

Ctrl + Shift + H

Hidden

Makes the selection hidden text (toggle)

90

Click on it

Hyperlink Open

Connect to a hyperlink's address

91

Ctrl + M (or drag the ruler)

Indent

Moves the left indent to the next tab stop

92

Alt + Ctrl + M (or Alt I, M)

Insert Annotation

Inserts a comment

93

F3

Insert AutoText

Replaces the name of the AutoText entry with its contents

94

Alt I, B

Insert Break

Ends a page, column, or section at the insertion point

95

Alt I, C

Insert Caption

Inserts a caption above or below a selected object

96

Ctrl + Shift + Return

Insert Column Break

Inserts a column break at the insertion point

97

Alt + Shift + D

Insert Date Field

Inserts a date field

98

Alt + Ctrl + D

Insert Endnote Now

Inserts an endnote reference at the insertion point without displaying the dialog

99

Alt I, F

Insert Field

Inserts a field in the active document

100

Ctrl+F9

Insert Field Chars

Inserts an empty field with the enclosing field characters

101

Alt I, L

Insert File

Inserts the text of another file into the active document

102

Alt I, N

Insert Footnote

Inserts a footnote or endnote reference at the insertion point

103

Alt + Ctrl + F

Insert Footnote Now

Inserts a footnote reference at the insertion point without displaying the dialog

104

Ctrl + K

Insert Hyperlink

Insert Hyperlink

105

Alt I, D

Insert Index And Tables

Inserts an index or a table of contents, figures, or authorities into the document

106

Alt + Ctrl + L

Insert List Num Field

Inserts a List Num Field

107

Alt + Shift + F

Insert Merge Field

Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar)

108

Ctrl + Return

Insert Page Break

Inserts a page break at the insertion point

109

Alt + Shift + P

Insert Page Field

Inserts a page number field

110

Ctrl + Shift + F3

Insert Spike

Empties the spike AutoText entry and inserts all of its contents into the document

111

Alt + Shift + T

Insert Time Field

Inserts a time field

112

Ctrl + I

Italic

Makes the selection italic (toggle)

113

Ctrl + J

Justify Para

Aligns the paragraph at both the left and the right indent

114

Ctrl + L

Left Para

Aligns the paragraph at the left indent

115

Down arrow

Line Down

Moves the insertion point down one line

116

Shift + down arrow

Line Down Extend

Extends the selection down one line

117

Up arrow

Line Up

Moves the insertion point up one line

118

Shift + up arrow

Line up Extend

Extends the selection up one line

119

Ctrl + F11

Lock Fields

Locks the selected fields to prevent updating

120

Alt + Shift + K

Mail Merge Check

Checks for errors in a mail merge

121

Alt+Shift+E

Mail Merge Edit Data Source

Lets you edit a mail merge data source

122

Alt + Shift + N

Mail Merge To Doc

Collects the results of the mail merge in a document

123

Alt¬  Shift + M

Mail Merge To Printer

Sends the results of the mail merge to the printer

124

Alt + Shift + I

Mark Citation

Marks the text you want to include in the table of authorities

125

Alt + Shift + X

Mark Index Entry

Marks the text you want to include in the index

126

Alt + Shift + O

Mark Table Of Contents Entry

Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead)

127

Alt or F10

Menu Mode

Makes the menu bar active

128

Alt + Shift + F11

Microsoft Script Editor

Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in .htm format (or that is behind it if it already is in .htm format).

129

Alt + Ctrl + F1

Microsoft System Info

Execute the Microsoft System Info application

130

F2

Move Text

Moves the selection to a specified location without using the clipboard (press Return to execute the more)

131

Tab

Next Cell

Moves to the next table cell

132

F11

Next Field

Moves to the next field

133

Alt + F7

Next Misspelling

Find next spelling error

134

Alt + down arrow

Next Object

Moves to the next object on the page

135

Ctrl + F6

Next Window

Switches to the next document window, equivalent to selecting a document from the Window menu.

136

Ctrl+Shift+N

Normal Style

Applies the Normal style

137

Ctrl + 0

Open Or Close Up Para

Sets or removes extra spacing above the selected paragraph

138

F6

Other Pane

Switches to another window pane in Normal View¬  (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane).

139

Alt + _

Outline Collapse

Collapses an Outline in Outline View by one level

140

Alt+Shift+rt arrow

Outline Demote

Demotes the selected paragraphs one heading level

141

Alt + +

Outline Expand

Expands an Outline in Outline View by one level

142

Alt+Shift+down¬  arrow

Outline Move Down

Moves the selection below the next item in the outline

143

Alt+Shift+up¬  arrow

Outline Move Up

Moves the selection above the previous item in the outline

144

Alt+Shift+left arrow

Outline Promote

Promotes the selected paragraphs one heading level

145

Alt + Shift + L

Outline Show First Line

Toggles between showing the first line of each paragraph only or showing all of the body text in the outline

146

Ins

Overtype

Toggles the typing mode between replacing and inserting

147

PgDn

Page Down

Moves the insertion point and document display to the next screen of text

148

Shift+ PgDn

Page Down Extend

Extends the selection and changes the document display to the next screen of text

149

PgUp

Page Up

Moves the insertion point and document display to the previous screen of text

150

Shift + PgUp

Page Up Extend

Extends the selection and changes the document display to the previous screen of text

151

Ctrl + down arrow

Para Down

Moves the insertion point to the beginning of the next paragraph

152

Shift + Ctrl + down arrow

Para Down Extend

Extends the selection to the beginning of the next paragraph

153

Ctrl + up arrow

Para Up

Moves the insertion point to the beginning of the previous paragraph

154

Shift + Ctrl + up arrow

Para Up Extend

Extends the selection to the beginning of the previous paragraph

155

Ctrl+Shift+V

Paste Format

Applies the previously copied formatting to selection

156

Shift + Tab

Prev Cell

Moves to the previous table cell

157

Shift + F11

Prev Field

Moves to the previous field

158

Alt + up arrow

Prev Object

Moves to the previous object on the page

159

Ctrl + Shift + F6

Prev Window

Switches back to the previous document window

160

Sfift+F4

Repeat Find

Repeats Go To or Find to find the next occurrence

161

Ctrl+Spacebar

Reset Char

Makes the selection the default character format of the applied style

162

Ctrl+Q

Reset Para

Makes the selection the default paragraph format of the applied style

163

Ctrl +R

Right Para

Aligns the paragraph at the right indent

164

Ctrl + *

Show All

Shows/hides all nonprinting characters

165

Alt + Shift + A

Show All Headings

Displays all of the heading levels and the body text in Outline View

166

Ctrl + <

Shrink Font

Decreases the font size of the selection

167

Ctrl + [

Shrink Font One Point

Decreases the font size of the selection by one point

168

Ctrl + Shift + K

Small Caps

Makes the selection small capitals (toggle)

169

Ctrl + 1

SpacePara1

Sets the line spacing to single space

170

Ctrl + 5

SpacePara15

Sets the line spacing to one-and-one-half space

171

Ctrl + 2

SpacePara2

Sets the line spacing to double space

172

Ctrl + F3

Spike

Deletes the selection and adds it to the "Spike" AutoText entry (which allows you to move text and graphics from nonadjacent locations)

173

Alt + PgUp

Start Of Column

Moves to the first cell in the current column

174

Ctrl+Shift+Home

Start Of Doc Extend

Extends the selection to the beginning of the first line of the document

175

Ctrl +Home

Start Of Document

Moves the insertion point to the beginning of the first line of the document

176

Home

Start Of Line

Moves the insertion point to the beginning of the current line

177

Shift+Home

Start Of Line Extend

Extends the selection to the beginning of the current line

178

Alt+Home

Start Of Row

Moves to the first cell in the current row

179

Alt+Ctrl+PgUp

Start Of Window

Moves the insertion point to the beginning of the first visible line on the screen

180

Shift+ Alt+Ctrl+PgUp

Start Of Window Extend

Extends the selection to the beginning of the first visible line on the screen

181

Strl + Shift + S

Style

Activates the Style drop-down on the Formatting toolbar

182

Ctrl + =

Subscript

Makes the selection subscript (toggle)

183

Ctrl + +

Superscript

Makes the selection superscript (toggle)

184

Ctrl + Shift + Q

Symbol Font

Applies the Symbol font to the selection

185

Alt A, F

Table Auto Format

Applies a set of formatting to a table

186

Alt A, H

Table Headings

Toggles table headings attribute on and off

187

Alt + click
(Alt + drag to select several)

Table Select Column

Selects the current column in a table

188

Click in left margin

Table Select Row

Selects the current row in a table

189

Alt + double-click

Table Select Table

Selects an entire table

190

Alt + Ctrl + U

Table Update Auto Format

Updates the table formatting to match the applied Table Autoformat settings

191

Shift + F9 (Alt + F9 toggles all field codes on or off)

Toggle Field Display

Shows the field codes or the results for the selection (toggle)

192

Alt T, C

Tools Customize

Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!)

193

Alt + F8

Tools Macro

Runs, creates, deletes, or revises a macro

194

F7

Tools Proofing

Checks the spelling and grammar in the active document

195

Ctr.l + Shift + E

Tools Revision Marks Toggle

Toggles track changes for the active document

196

Shift + F7

Tools Thesaurus

Finds a synonym for the selected word

197

Ctrl+U

¬ Underline

Formats the selection with a continuous underline (toggle)

198

Ctrl + Shift + T
(or drag the ruler)

Un Hang

Decreases the hanging indent

199

Ctrl + Shift + M
(or drag the ruler)

Un Indent

Moves the left indent to the previous tab stop

200

Ctrl+Shift+F9

Unlink Fields

Permanently replaces the field codes with the results

201

Ctrl + Shift + F11

Unlock Fields

Unlocks the selected fields for updating

202

F9

Update Fields

Updates and displays the results of the selected fields

203

Ctrl + Shiift + F7

Update Source

Copies the modified text of a linked file back to its source file

204

Hover over comment

View Annotations

Show or hide the comment pane

205

Dbl-click the endnote reference

View Endnote Area

If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa

206

At + F9

View Field Codes

Shows the field codes or results for all fields (toggle)

207

Dbl-click the footnote reference

View Footnote Area

If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa.

208

Alt V, F

View Footnotes

If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa.

209

Alt V, H

View Header

Displays header in page layout view

210

Alt V, N
(or Alt + Ctrl + N)

View Normal

Changes the editing view to normal view

211

Alt V, O
(or Alt + Ctrl + O)

View Outline

Displays a document's outline

212

Alt V, P
(or Alt + Ctrl + P)

View Page

Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasn't changed.

213

Alt + F11

View VB Code

Shows the VB editing environment (Tools + Macro + Visual Basic Editor)

214

Alt + left arrow

Web Go Back

Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC)

215

Alt + rt arrow

Web Go Forward

Forward hyperlink

216

Alt W, A

Window Arrange All

Arranges windows as non-overlapping tiles

217

Ctrl + left arrow

Word Left

Moves the insertion point to the left one word

218

Shift + Ctrl + left arrow

Word Left Extend

Extends the selection to the left one word

219

Ctrl + rt arrow

Word Right

Moves the insertion point to the right one word

220

Shift + Ctrl + rt arrow

Word Right Extend

Extends the selection to the right one word

221

Ctrl + Shift + W

Word Underline

Underlines the words but not the spaces in the selection (toggle)

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