Sr. |
Short Cut Key |
Word Command |
Description |
1 |
Ctrl + Shift + A |
All Caps |
Makes the selection all capitals (toggle) |
2 |
Alt + Ctrl + 1 |
ApplyHeading1 |
Applies Heading 1 style to the selected text |
3 |
Alt + Ctrl + 2 |
ApplyHeading2 |
Applies Heading 2 style to the selected text |
4 |
Alt + Ctrl + 3 |
ApplyHeading3 |
Applies Heading 3 style to the selected text |
5 |
Ctrl + Shift + L |
Apply List Bullet |
Applies List Bullet style to the selected text |
6 |
Alt + F10 |
App Maximize |
Enlarges the application window to full size |
7 |
Alt + F5 |
Apply Restore |
Restores the application window to normal size |
8 |
Ctrl+B |
Bold |
Makes the selection bold (toggle) |
9 |
Ctrl + PgDn |
Browse Next |
Jump to the next browse object |
10 |
Ctrl + PgUp |
Browse Prev |
Jump to the previous browse object |
11 |
Alt + Ctrl + Home |
Browse Sel |
Select the next/prev browse object |
12 |
Esc |
Cancel |
Terminates an action |
13 |
Ctrl+E |
Center Para |
Centers the paragraph between the indents |
14 |
Shift+F3 |
Change Case |
Changes the case of the letters in the selection |
15 |
Left arrow |
Char Left |
Moves the insertion point to the left one
character |
16 |
Shift + Left arrow |
Char Left Extend |
Extends the selection to the left one character |
17 |
Rt arrow |
Char Right |
Moves the insertion point to the right one
character |
18 |
Shift + Rt arrow |
Char Right Extend |
Extends the selection to the right one character |
19 |
Alt + Shift + C |
Close Pane |
Closes the active window pane (if you are in
Normal View and have, for example, the Footnote pane open) |
20 |
Alt+Drag (or press Ctrl + Shift + F8 and drag,
but Alt + Drag is far easier!) |
Column Select |
Selects a columnar block of text |
21 |
Ctrl +Shift+C |
Copy Format |
Copies the formatting of the selection |
22 |
Shift + F2 |
Copy Text |
Makes a copy of the selection without using the
clipboard (press Return to paste) |
23 |
Alt + F3 |
Create AutoText |
Adds an AutoText entry to the active template |
24 |
Ctrl+ Backspace |
Delete Back Word |
Deletes the previous word without putting it on
the Clipboard |
25 |
Ctrl + Del |
Delete Word |
Deletes the next word without putting it on the
Clipboard |
26 |
Ctrl+W, Ctrl+F4 |
Doc Close |
Prompts to save the document and then closes the
active window. (But doesn't intercept the menu command) |
27 |
Ctrl + F10 |
Doc Maximize |
Enlarges the active window to full size |
28 |
Ctrl + F7 |
Doc Move |
Changes the position of the active window |
29 |
Ctrl + F5 |
Doc Restore |
Restores the window to normal size |
30 |
Ctrl + F8 |
Doc Size |
Changes the size of the active window |
31 |
Alt + Ctrl + S |
Doc Split |
Splits the active window horizontally and then
adjusts the split |
32 |
Alt + Shift + F9 |
Do Field Click |
Executes the action associated with macro button
fields |
33 |
Ctrl + Shift + D |
Double Underline |
Double underlines the selection (toggle) |
34 |
Alt R, G |
Draw Group |
Groups the selected drawing objects |
35 |
Alt R, I |
Draw Snap To Grid |
Sets up a grid for aligning drawing objects |
36 |
Alt R, U |
Draw Ungroup |
Ungroups the selected group of drawing objects |
37 |
Ctrl+Shift+F5 (Or: Alt I, K) |
Edit Bookmark |
Brings up the bookmark dialog |
38 |
Del |
Edit Clear |
Performs a forward delete or removes the
selection without putting it on the Clipboard |
39 |
Ctrl+C |
Edit Copy |
Copies the selection and puts it on the Clipboard |
40 |
Ctrl+X |
Edit Cut |
Cuts the selection and puts it on the Clipboard |
41 |
Ctrl+F |
Edit Find |
Finds the specified text or the specified
formatting |
42 |
F5, Ctrl+G |
Edit Go To |
Jumps to a specified place in the active document |
43 |
Alt E, K |
Edit Links |
Allows links to be viewed, updated, opened, or
removed |
44 |
Ctrl+V |
Edit Paste |
Inserts the Clipboard contents at the insertion
point |
45 |
Alt E, S |
Edit Paste Special |
Inserts the Clipboard contents as a linked
object, embedded object, or other format |
46 |
Alt + Shift + Backspc |
Edit Redo |
Redoes the last action that was undone |
47 |
F4 |
Edit Redo Or Repeat |
Repeats the last command, or redoes the last
action that was undone (unfortunately, doesn't work for as many
commands in Word 2000 as in Word 97 and below, but this is still
one of Word's most useful shortcuts, if not
the most
useful) |
48 |
Ctrl+H |
Edit Replace |
Finds the specified text or the specified
formatting and replaces it |
49 |
Ctrl+A |
Edit Select All |
Selects the entire document |
50 |
Ctrl+Z |
Edit Undo |
Reverses the last action |
51 |
Alt + PageDn (to select to end of column, use Alt
+ Shift + PgDn) |
End Of Column |
Moves to the last cell in the current table
column |
52 |
Ctrl+Shift+End |
End Of Doc Extend |
Extends the selection to the end of the last line
of the document |
53 |
Ctrl+End |
End Of Document |
Moves the insertion point to the end of the last
line of the document |
54 |
End |
End Of Line |
Moves the insertion point to the end of the
current line |
55 |
Shift+End |
End Of Line Extend |
Extends the selection to the end of the current
line |
56 |
Alt+End |
End Of Row |
Moves to the last cell in the current row |
57 |
Alt + Ctrl + PgDn |
End Of Window |
Moves the insertion point to the end of the last
visible line on the screen |
58 |
Shift + Alt + Ctrl + PgDn |
End Of Window Extend |
Extends the selection to the end of the last
visible line on the screen |
59 |
F8 (press Esc to turn off) |
Extend Selection |
Turns on extend selection mode and then expands
the selection with the direction keys |
60 |
Alt + F4 (<9>) |
File Close Or Exit |
Closes the current document, or if no documents
are open, quits Word. Horrible command, as it makes it a long
winded business to quit Word. But there's a simple solution -
assign Alt+F4 to File Exit instead. |
61 |
Alt + F4 (Word 97) |
File Exit |
Quits Microsoft Word and prompts to save the
documents (does intercept the menu item, but not the keyboard
shortcut, or the x button. An Auto Exit macro is usually a better
way of intercepting this). |
62 |
NOT Ctrl+N!! |
File New |
Creates a new document or template (brings up the
dialog). Note that: Word pretends that Ctrl+N is assigned to
File New but it isn't, it's assigned to File New Default You can
fix this in Word 2000 by assigning Ctrl+N to the FileN ew Dialog
command. In Word 97 the only way to fix it is to create a macro
called File New (to do this, press Alt + F8, type "File New"
without the quotes and Click "Create". The macro will
automatically contain the code needed to make it work). |
63 |
Ctrl+N |
File New Default |
Creates a new document based on the Normal
template. |
64 |
Ctrl+O |
File Open |
Opens an existing document or template |
65 |
Alt F, U |
File Page Setup |
Changes the page setup of the selected sections |
66 |
Ctrl + P |
File Print |
Prints the active document (brings up the dialog) |
67 |
Ctrl+F2 |
File Print Preview |
Displays full pages as they will be printed |
68 |
Alt F, I |
File Properties |
Shows the properties of the active document |
69 |
Ctrl+S |
File Save |
File Save |
70 |
Alt F, A (or F12) |
File Save As |
Saves a copy of the document in a separate file
(brings up the dialog) |
71 |
Ctrl+Shift+F |
Font |
Activates the Fonts list box on the formatting
toolbar |
72 |
Ctrl+Shift+P |
Font Size Select |
Activates the Font Size drop-down on the
formatting toolbar |
73 |
Alt + Ctrl + K |
Format AutoFormat |
Automatically formats a document (or sometimes,
automatically screws it up) |
74 |
Alt O, B |
Format Borders And Shading |
Changes the borders and shading of the selected
paragraphs, table cells, and pictures |
75 |
Alt O, E |
Format Change Case |
Changes the case of the letters in the selection |
76 |
Alt O, C |
Format Columns |
Changes the column format of the selected
sections (brings up the dialog) |
77 |
Alt O, D |
Format Drop Cap |
Formats the first character of current paragraph
as a dropped capital (must select it first) |
78 |
Ctrl+D |
Format Font |
Brings up the Format + Font dialog |
79 |
Alt + Shift + R |
Format Header Footer Link |
Links the current header/footer to the previous
section (but does not
intercept the button on the Header Footer toolbar) |
80 |
Alt O, P |
Format Paragraph |
Brings up the Format Paragraph dialog |
81 |
Alt O, S |
Format Style |
Applies, creates, or modifies styles |
82 |
Alt O, T |
Format Tabs |
Brings up the Format Tabs dialog |
83 |
Shift + F5 |
Go Back |
Returns to the previous insertion point (goes
back to up to 3 points, then returns to where you started; this
is one of the most useful shortcuts of them all. Also useful
when opening a document, if you want to g straight to where you
were last editing it) |
84 |
Ctrl + > |
Grow Font |
Increases the font size of the selection |
85 |
Ctrl + ] |
Grow Font One Point |
Increases the font size of the selection by one
point |
86 |
Ctrl + T (or drag the ruler) |
Hanging Indent |
Increases the hanging indent |
87 |
F1 |
Help |
Microsoft Word Help |
88 |
Shift + F1 |
Help Tool |
Lets you get help on a command or screen region
or examine text properties |
89 |
Ctrl + Shift + H |
Hidden |
Makes the selection hidden text (toggle) |
90 |
Click on it |
Hyperlink Open |
Connect to a hyperlink's address |
91 |
Ctrl + M (or drag the ruler) |
Indent |
Moves the left indent to the next tab stop |
92 |
Alt + Ctrl + M (or Alt I, M) |
Insert Annotation |
Inserts a comment |
93 |
F3 |
Insert AutoText |
Replaces the name of the AutoText entry with its
contents |
94 |
Alt I, B |
Insert Break |
Ends a page, column, or section at the insertion
point |
95 |
Alt I, C |
Insert Caption |
Inserts a caption above or below a selected
object |
96 |
Ctrl + Shift + Return |
Insert Column Break |
Inserts a column break at the insertion point |
97 |
Alt + Shift + D |
Insert Date Field |
Inserts a date field |
98 |
Alt + Ctrl + D |
Insert Endnote Now |
Inserts an endnote reference at the insertion
point without displaying the dialog |
99 |
Alt I, F |
Insert Field |
Inserts a field in the active document |
100 |
Ctrl+F9 |
Insert Field Chars |
Inserts an empty field with the enclosing field
characters |
101 |
Alt I, L |
Insert File |
Inserts the text of another file into the active
document |
102 |
Alt I, N |
Insert Footnote |
Inserts a footnote or endnote reference at the
insertion point |
103 |
Alt + Ctrl + F |
Insert Footnote Now |
Inserts a footnote reference at the insertion
point without displaying the dialog |
104 |
Ctrl + K |
Insert Hyperlink |
Insert Hyperlink |
105 |
Alt I, D |
Insert Index And Tables |
Inserts an index or a table of contents, figures,
or authorities into the document |
106 |
Alt + Ctrl + L |
Insert List Num Field |
Inserts a List Num Field |
107 |
Alt + Shift + F |
Insert Merge Field |
Brings up a dialog to insert a mail merge field
at the insertion point. (It does
not intercept
the button on the Mail merge. toolbar) |
108 |
Ctrl + Return |
Insert Page Break |
Inserts a page break at the insertion point |
109 |
Alt + Shift + P |
Insert Page Field |
Inserts a page number field |
110 |
Ctrl + Shift + F3 |
Insert Spike |
Empties the spike AutoText entry and inserts all
of its contents into the document |
111 |
Alt + Shift + T |
Insert Time Field |
Inserts a time field |
112 |
Ctrl + I |
Italic |
Makes the selection italic (toggle) |
113 |
Ctrl + J |
Justify Para |
Aligns the paragraph at both the left and the
right indent |
114 |
Ctrl + L |
Left Para |
Aligns the paragraph at the left indent |
115 |
Down arrow |
Line Down |
Moves the insertion point down one line |
116 |
Shift + down arrow |
Line Down Extend |
Extends the selection down one line |
117 |
Up arrow |
Line Up |
Moves the insertion point up one line |
118 |
Shift + up arrow |
Line up Extend |
Extends the selection up one line |
119 |
Ctrl + F11 |
Lock Fields |
Locks the selected fields to prevent updating |
120 |
Alt + Shift + K |
Mail Merge Check |
Checks for errors in a mail merge |
121 |
Alt+Shift+E |
Mail Merge Edit Data Source |
Lets you edit a mail merge data source |
122 |
Alt + Shift + N |
Mail Merge To Doc |
Collects the results of the mail merge in a
document |
123 |
Alt Shift + M |
Mail Merge To Printer |
Sends the results of the mail merge to the
printer |
124 |
Alt + Shift + I |
Mark Citation |
Marks the text you want to include in the table
of authorities |
125 |
Alt + Shift + X |
Mark Index Entry |
Marks the text you want to include in the index |
126 |
Alt + Shift + O |
Mark Table Of Contents Entry |
Inserts a TC field (but it is far better to use
Heading Styles to generate your Table of Contents instead) |
127 |
Alt or F10 |
Menu Mode |
Makes the menu bar active |
128 |
Alt + Shift + F11 |
Microsoft Script Editor |
Starts or switches to Microsoft Development
Environment application, allowing you to view the HTML/XML
source code that would be behind the document if it were in .htm
format (or that is behind it if it already is in .htm format). |
129 |
Alt + Ctrl + F1 |
Microsoft System Info |
Execute the Microsoft System Info application |
130 |
F2 |
Move Text |
Moves the selection to a specified location
without using the clipboard (press Return to execute the more) |
131 |
Tab |
Next Cell |
Moves to the next table cell |
132 |
F11 |
Next Field |
Moves to the next field |
133 |
Alt + F7 |
Next Misspelling |
Find next spelling error |
134 |
Alt + down arrow |
Next Object |
Moves to the next object on the page |
135 |
Ctrl + F6 |
Next Window |
Switches to the next document window, equivalent
to selecting a document from the Window menu. |
136 |
Ctrl+Shift+N |
Normal Style |
Applies the Normal style |
137 |
Ctrl + 0 |
Open Or Close Up Para |
Sets or removes extra spacing above the selected
paragraph |
138 |
F6 |
Other Pane |
Switches to another window pane in Normal ViewÂ
(for instance, if you have if you have a Footnotes pane open in
Normal view and want to switch to the main document and back
without closing the pane). |
139 |
Alt + _ |
Outline Collapse |
Collapses an Outline in Outline View by one level |
140 |
Alt+Shift+rt arrow |
Outline Demote |
Demotes the selected paragraphs one heading level |
141 |
Alt + + |
Outline Expand |
Expands an Outline in Outline View by one level |
142 |
Alt+Shift+down arrow |
Outline Move Down |
Moves the selection below the next item in the
outline |
143 |
Alt+Shift+up arrow |
Outline Move Up |
Moves the selection above the previous item in
the outline |
144 |
Alt+Shift+left arrow |
Outline Promote |
Promotes the selected paragraphs one heading
level |
145 |
Alt + Shift + L |
Outline Show First Line |
Toggles between showing the first line of each
paragraph only or showing all of the body text in the outline |
146 |
Ins |
Overtype |
Toggles the typing mode between replacing and
inserting |
147 |
PgDn |
Page Down |
Moves the insertion point and document display to
the next screen of text |
148 |
Shift+ PgDn |
Page Down Extend |
Extends the selection and changes the document
display to the next screen of text |
149 |
PgUp |
Page Up |
Moves the insertion point and document display to
the previous screen of text |
150 |
Shift + PgUp |
Page Up Extend |
Extends the selection and changes the document
display to the previous screen of text |
151 |
Ctrl + down arrow |
Para Down |
Moves the insertion point to the beginning of the
next paragraph |
152 |
Shift + Ctrl + down arrow |
Para Down Extend |
Extends the selection to the beginning of the
next paragraph |
153 |
Ctrl + up arrow |
Para Up |
Moves the insertion point to the beginning of the
previous paragraph |
154 |
Shift + Ctrl + up arrow |
Para Up Extend |
Extends the selection to the beginning of the
previous paragraph |
155 |
Ctrl+Shift+V |
Paste Format |
Applies the previously copied formatting to
selection |
156 |
Shift + Tab |
Prev Cell |
Moves to the previous table cell |
157 |
Shift + F11 |
Prev Field |
Moves to the previous field |
158 |
Alt + up arrow |
Prev Object |
Moves to the previous object on the page |
159 |
Ctrl + Shift + F6 |
Prev Window |
Switches back to the previous document window |
160 |
Sfift+F4 |
Repeat Find |
Repeats Go To or Find to find the next occurrence |
161 |
Ctrl+Spacebar |
Reset Char |
Makes the selection the default character format
of the applied style |
162 |
Ctrl+Q |
Reset Para |
Makes the selection the default paragraph format
of the applied style |
163 |
Ctrl +R |
Right Para |
Aligns the paragraph at the right indent |
164 |
Ctrl + * |
Show All |
Shows/hides all nonprinting characters |
165 |
Alt + Shift + A |
Show All Headings |
Displays all of the heading levels and the body
text in Outline View |
166 |
Ctrl + < |
Shrink Font |
Decreases the font size of the selection |
167 |
Ctrl + [ |
Shrink Font One Point |
Decreases the font size of the selection by one
point |
168 |
Ctrl + Shift + K |
Small Caps |
Makes the selection small capitals (toggle) |
169 |
Ctrl + 1 |
SpacePara1 |
Sets the line spacing to single space |
170 |
Ctrl + 5 |
SpacePara15 |
Sets the line spacing to one-and-one-half space |
171 |
Ctrl + 2 |
SpacePara2 |
Sets the line spacing to double space |
172 |
Ctrl + F3 |
Spike |
Deletes the selection and adds it to the "Spike"
AutoText entry (which allows you to move text and graphics from
nonadjacent locations) |
173 |
Alt + PgUp |
Start Of Column |
Moves to the first cell in the current column |
174 |
Ctrl+Shift+Home |
Start Of Doc Extend |
Extends the selection to the beginning of the
first line of the document |
175 |
Ctrl +Home |
Start Of Document |
Moves the insertion point to the beginning of the
first line of the document |
176 |
Home |
Start Of Line |
Moves the insertion point to the beginning of the
current line |
177 |
Shift+Home |
Start Of Line Extend |
Extends the selection to the beginning of the
current line |
178 |
Alt+Home |
Start Of Row |
Moves to the first cell in the current row |
179 |
Alt+Ctrl+PgUp |
Start Of Window |
Moves the insertion point to the beginning of the
first visible line on the screen |
180 |
Shift+ Alt+Ctrl+PgUp |
Start Of Window Extend |
Extends the selection to the beginning of the
first visible line on the screen |
181 |
Strl + Shift + S |
Style |
Activates the Style drop-down on the Formatting
toolbar |
182 |
Ctrl + = |
Subscript |
Makes the selection subscript (toggle) |
183 |
Ctrl + + |
Superscript |
Makes the selection superscript (toggle) |
184 |
Ctrl + Shift + Q |
Symbol Font |
Applies the Symbol font to the selection |
185 |
Alt A, F |
Table Auto Format |
Applies a set of formatting to a table |
186 |
Alt A, H |
Table Headings |
Toggles table headings attribute on and off |
187 |
Alt + click
(Alt + drag to select several) |
Table Select Column |
Selects the current column in a table |
188 |
Click in left margin |
Table Select Row |
Selects the current row in a table |
189 |
Alt + double-click |
Table Select Table |
Selects an entire table |
190 |
Alt + Ctrl + U |
Table Update Auto Format |
Updates the table formatting to match the applied
Table Autoformat settings |
191 |
Shift + F9 (Alt + F9 toggles
all field
codes on or off) |
Toggle Field Display |
Shows the field codes or the results for the
selection (toggle) |
192 |
Alt T, C |
Tools Customize |
Allows you to customizes the Word user interface
(menus, keyboard and toolbars) and store the customizations in a
template (defaults to Normal.dot, so be careful!) |
193 |
Alt + F8 |
Tools Macro |
Runs, creates, deletes, or revises a macro |
194 |
F7 |
Tools Proofing |
Checks the spelling and grammar in the active
document |
195 |
Ctr.l + Shift + E |
Tools Revision Marks Toggle |
Toggles track changes for the active document |
196 |
Shift + F7 |
Tools Thesaurus |
Finds a synonym for the selected word |
197 |
Ctrl+U |
 Underline |
Formats the selection with a continuous underline
(toggle) |
198 |
Ctrl + Shift + T
(or drag the ruler) |
Un Hang |
Decreases the hanging indent |
199 |
Ctrl + Shift + M
(or drag the ruler) |
Un Indent |
Moves the left indent to the previous tab stop |
200 |
Ctrl+Shift+F9 |
Unlink Fields |
Permanently replaces the field codes with the
results |
201 |
Ctrl + Shift + F11 |
Unlock Fields |
Unlocks the selected fields for updating |
202 |
F9 |
Update Fields |
Updates and displays the results of the selected
fields |
203 |
Ctrl + Shiift + F7 |
Update Source |
Copies the modified text of a linked file back to
its source file |
204 |
Hover over comment |
View Annotations |
Show or hide the comment pane |
205 |
Dbl-click the endnote reference |
View Endnote Area |
If in Normal View, opens a pane for viewing and
editing the endnote (toggle). If in Page/Print Layout View,
switches from the body text to the endnote or vice versa |
206 |
At + F9 |
View Field Codes |
Shows the field codes or results for all fields
(toggle) |
207 |
Dbl-click the footnote reference |
View Footnote Area |
If in Normal View, opens a pane for viewing and
editing the footnote (toggle). If in Page/Print Layout View,
switches from the body text to the footnote or vice versa. |
208 |
Alt V, F |
View Footnotes |
If in Normal View, opens a pane for viewing and
editing footnotes and endnotes (toggle). If in Page/Print Layout
View, switches from the body text to the footnotes/endnotes or
vice versa. |
209 |
Alt V, H |
View Header |
Displays header in page layout view |
210 |
Alt V, N
(or Alt + Ctrl + N) |
View Normal |
Changes the editing view to normal view |
211 |
Alt V, O
(or Alt + Ctrl + O) |
View Outline |
Displays a document's outline |
212 |
Alt V, P
(or Alt + Ctrl + P) |
View Page |
Displays the page more-or-less as it will be
printed, and allows editing (In Word 2000 the menu item is
called Print Layout, but fortunately the command hasn't changed. |
213 |
Alt + F11 |
View VB Code |
Shows the VB editing environment (Tools + Macro +
Visual Basic Editor) |
214 |
Alt + left arrow |
Web Go Back |
Backward hyperlink (useful if you clicked on a
page number hyperlink in the table of contents and then want to
return to the TOC) |
215 |
Alt + rt arrow |
Web Go Forward |
Forward hyperlink |
216 |
Alt W, A |
Window Arrange All |
Arranges windows as non-overlapping tiles |
217 |
Ctrl + left arrow |
Word Left |
Moves the insertion point to the left one word |
218 |
Shift + Ctrl + left arrow |
Word Left Extend |
Extends the selection to the left one word |
219 |
Ctrl + rt arrow |
Word Right |
Moves the insertion point to the right one word |
220 |
Shift + Ctrl + rt arrow |
Word Right Extend |
Extends the selection to the right one word |
221 |
Ctrl + Shift + W |
Word Underline |
Underlines the words but not the spaces in the
selection (toggle) |